Ops Pilot CRM – All-in-One Agency Platform

SaaSWeb Application

Our own SaaS platform for agencies and freelancers, bringing email campaigns, CRM, projects, invoicing and AI-written WordPress content into one branded cockpit.

Ops Pilot CRM is a software product designed, built and run by Extra Web Solutions. It gives agencies and freelancers one place to run their business and their clients’ marketing: email campaigns and automations, contacts and audiences, projects and tasks, invoicing, and branded client portals.

Its built-in AI assistant, Blogsmith, learns a client’s tone from their live WordPress site, then writes and schedules SEO posts with internal links – saving them as drafts or publishing them straight to WordPress.

Ops Pilot CRM – All-in-One Agency Platform

At a glance

Project highlights

5-in-1email marketing, CRM, projects, invoicing and AI content
BlogsmithAI SEO posts published straight to WordPress
White-labelbranded portals on each workspace’s own subdomain
Stripesubscriptions, lifetime plans and secure checkout

The challenge

Agencies and freelancers often juggle a separate email tool, CRM, project tracker, invoicing app and content workflow for every client. Data gets copied between systems, subscriptions add up, and nobody has a single view of a client.

We wanted one subscription that could replace that stack, while still feeling like each agency’s own branded platform.

Our solution

We built Ops Pilot as a React web application where every workspace gets its own branded subdomain, team members and plan-based permissions.

A drag-and-drop MJML email builder, landing pages and forms feed campaigns and AI-assisted outreach sequences. Clients, projects and invoices sit alongside them, Stripe handles subscriptions and lifetime plans, and Blogsmith connects to WordPress to generate and publish SEO content.

Inside the build

A closer look

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