PowerFlow – Agency Project & Task Management SaaS

Web ApplicationWeb DesignWeb Development

A multi-tenant SaaS for software agencies: clients, projects, tasks and teams in one workspace, with Kanban boards, analytics, role-based access and Stripe subscription billing.

PowerFlow is a project and task management platform built for software agencies. It brings clients, projects, tasks and team workflows into one workspace, so agencies can stop jumping between spreadsheets and chat threads and deliver client work with clarity, speed and control.

We designed and built PowerFlow as a full multi-tenant SaaS product: a React front end on top of a Node.js API, with workspaces, role-based access, team invites, table and Kanban task views, threaded comments, file uploads, an analytics dashboard and Stripe subscription billing. Agencies can start free, try every Pro feature for 14 days, then scale with per-seat plans as the team grows.

PowerFlow – Agency Project & Task Management SaaS

At a glance

Project highlights

3subscription plans with Stripe billing and a 14-day Pro trial
3user roles (admin, editor, viewer) with granular permissions
2task views: filterable table and Kanban board
1workspace for clients, projects, tasks and team

The challenge

Software agencies juggle many clients and projects at once, and the work usually lives in a mix of spreadsheets, chat threads and generic to-do apps. That makes it hard to see what is due, who owns it, what has been quoted and agreed, and how the team is performing.

The brief was a product, not just an internal tool: a secure multi-tenant SaaS where each agency gets its own workspace, controls who can see and change what, and pays per seat. It had to be quick to start using, simple enough for a two-person studio, and strong enough to grow with a larger team, while respecting privacy rules such as GDPR.

Our solution

We built PowerFlow as a React single-page app with Chakra UI and TanStack Query, talking to a Node.js REST API. Each agency signs up, goes through a short onboarding flow and gets its own workspace, then invites teammates by email as admins, editors or viewers, with permissions enforced on every action.

Clients, projects and tasks are linked together. Tasks support subtasks (including bulk add), priorities, statuses, due dates, assignees, quoted and agreed values, rich-text descriptions, file uploads and threaded comments with replies and likes. Teams can work in a filterable table or a drag-friendly Kanban board, and global search and notifications keep everyone up to date. Project types, task types, priorities and statuses are all configurable in Settings.

The Pro plan adds an analytics dashboard covering completion rate, pipeline value, overdue work, task activity and status breakdowns, with CSV export. Billing runs through Stripe Checkout and the customer portal, with Free, Starter and Pro plans, plan limits and a 14-day Pro trial. Users can export or delete their personal data and workspace data, and a cookie consent banner covers privacy compliance. The marketing site is fully responsive.

Inside the build

A closer look

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